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1. The name shall be the 5 Squadron RNZAF Association hereinafter referred to as the "Association",

2. The Association shall be apolitical and the objectives of the Association shall be to:

a. Support the members of No 5 Sqn RNZAF,

b. Provide a forum of mutual appreciation of maritime matters,

c. Maintain bonds between those who served and are serving with No 5 or No 6 Sqn RNZAF,

d. Disseminate news on 5 Sqn RNZAF activities,

e. Preserve the memory of those who flew and maintained the Squadron aircraft and share those experiences with others,

g. Be supportive of members in ill health and to surviving spouses.

3. An eminent New Zealander with a maritime air background shall be invited to be Patron of the Association

4. Membership shall be open to those who have flown, maintained or supported aircraft on Maritime Air Units. There shall be four classes of membership;

a. Full membership of the Association shall be open to all individuals worldwide who have served, or are serving with, No 5 or No 6 Sqn RNZAF in any capacity or rank. Forms of application may be obtained from the Secretary to whom they should be returned once completed.

a. Honorary membership may be extended to those who have made a special contribution during their service to the RNZAF and/or New Zealand and to those persons whom the Association members believe merit Honorary Membership. Admission to this category requires the approval of the Executive Committee.

b. Life Membership may be conferred on those whose services to the RNZAF or to the Association merit special recognition. Admission to this category shall be on the recommendation of the Executive Committee and the approval of Members at a General Meeting

The committee will have the authority to approve, refuse or cancel memberships as appropriate. A register of members shall be maintained by the Secretary and periodically distributed to members.

5. The annual subscription for membership shall be recommended by the Executive Committee and placed before the AGM for approval. Only Full and Associate Members are required to pay fees. The subscription fees agreed shall become due on 1^st October following the AGM. Members whose subscriptions remain unpaid 4 months (1^st Feb) after the due date shall automatically be denied membership privileges until such time as the fees are paid. The Executive Committee shall have authority (at their discretion) to reduce or waive a member’s subscription in case of hardship,

6. Officers of the Association shall be the Chairman, Vice Chairman, and Secretary/Treasurer.

7. The Executive Committee shall consist of the Officers, CO 5 Sqn, (as an ex-officio member), a 5 Sqn representative, and five elected members, at least one of who shall be a representative of the Ground Trades. These members shall be elected for an initial period of two years. Two members of the Executive Committee shall resign each year in rotation but may stand for re-election if so willing. The Executive Committee may appoint/co-opt any additional members to fulfill specific tasks as designated by the Committee.

8. The Executive Committee shall be responsible to the members of the Association for the management and the direction of the funds and affairs of the Association and in particular shall:

a. Meet at least three times a year under the chairmanship of the Chairman, or in his absence under one of the members present. Four committee members shall constitute a quorum.

b. Arrange at least one annual event to coincide with an appropriate anniversary or any other suitable occasion.

c. Set an annual budget and recommend subscription rates for approval at the AGM.

d. Publish a newsletter at regular intervals for circulation to members.

e. Convene an Annual General Meeting of the Association each year giving members at least 28 days notice of meeting.

f. Convene an Extraordinary General Meeting of the Association within 42 days of receiving a written request from two members, or at any time when such a meeting is deemed necessary by the Executive Committee giving members at least 28 days notice of such meeting.

g. Nominate individual members of the Committee to perform such tasks or functions as required, for the efficient running of the Association.

h. Maintain records of all meetings.

9. The Executive Committee may:

a. Nominate any member to represent the Association at an event if an Executive Committee Member is unable to attend.

b. Fill a vacancy within the Committee, subject to ratification at the next AGM.

10. The Annual General Meeting shall be notified to members under rule 8e above when the following business will be transacted:

a. To receive the Chairman's Annual Report.

b. To consider, and if satisfactory, adopt the Annual Accounts and Balance Sheet.

c. To elect Officers of the Association.

d. To elect members of the Executive Committee.

e. To approve the recommended subscription rates

f. To consider and if required, pass resolutions to change the Constitution of the Association. Such resolutions shall be sent to the Secretary and signed by at least eight members, 42 days prior to the date of the AGM.

g. To appoint an Auditor who will examine the accounts of the Association at least once a year.

h. Any other business, of which 42 days notice shall be given to the Secretary in writing.

11. All funds and assets in the possession of the Association shall be held, paid and applied as the Executive Committee may direct within the objectives of the Association and pending such direction, funds shall be held in separate bank account or accounts in the name of 5 Squadron RNZAF Association with such bankers as the Executive Committee shall from time to time direct. The Treasurer may at any time hold sufficient cash as may seem fit to the Executive Committee to fulfill cash requirements and shall maintain a proper book of accounts.

All cheques drawn on such accounts and all other documents requiring endorsement by the Association, shall be signed by two officers of the Association.

Reasonable and legitimate expenses may be paid in the furtherance of the objectives at the discretion of the Committee.

12. The Executive Committee shall convene an Extraordinary General Meeting of the members in the event of the winding up of the Association. The meeting shall receive and consider the final accounts and on adoption, any funds shall be paid to the RNZAF Museum.

13. All membership information held by the Association shall remain under the control of the Executive Committee. Membership records and/or information on members shall not be divulged to any other party without the express agreement of the member concerned.